The Health Care Coordinator oversees the medical and health needs of program participants, including scheduling appointments and managing medication administration. They also facilitate staff training, maintain electronic medical records, and ensure compliance with healthcare guidelines.
Requirements summary
Candidates must have at least one year of experience in social services and possess a valid Washington State driver's license with a clean driving record. A background inquiry clearance and the ability to work with individuals with developmental disabilities are required.
We are Alpha Supported Living Services, a non-profit organization, we provide residential and community-based services to adults with developmental and intellectual disabilities. Our primary objective at Alpha is to enhance the quality of life for each of our clients by aiding them in learning, personal development, and fostering increased independence. Since 1974, we've been dedicated to offering supported living, group home, community inclusion, and representative payee services, expanding our reach across King, Snohomish, and Spokane counties in Washington State. At Alpha, our commitment lies in treating every client with utmost dignity and respect while also valuing and nurturing the abilities of our employees to foster their professional growth.
Job Summary
The Health Care Coordinator provides support to program participants with regard to healthcare, medications, and medical appointments. The Health Care Coordinator interacts with program participants and must be familiar with the Guiding Values issued by the Developmental Disabilities Administration (DDA). At all times, the Health Care Supervisor will seek to act in accord with the principles and values expressed in the guidelines and uphold the agency mission.
Day-to-Day
Provide oversight for assigned participants’ health and medical needs
Obtain, review and maintain participant and guardians consents related to healthcare
Communicate regularly with each assigned participant’s healthcare and support team
Schedule participant’s medical, mental health, dental and specialist appointments
Ensure that every assigned participant receives, at minimum, an annual physical and dental examination
Attend appointments and obtain health records, physician suggestions and/or medication information, coordinating alternate staff to attend when scheduling conflicts occur
Review providers’ recommendations and communicate updates, instructions, or medication changes to other staff, family members and/or guardians, including but not limited to:
Creating Med Alerts to be sent to the program
Sending emails to guardians and agency team
Reviewing and training the staff in person on the changes if needed
Sending 6-month medical reviews to guardians
Ensure that each assigned participant has been immunized and vaccinated as required or recommended by the participant’s general physician and/or the public health agency, unless declined by the client and/or
Benefits
Life Insurance
Medical
Dental
Vision
Paid Time Off
Tuition Reimbursement
403(b) with company match
Tuition Savings Program
Work with the agency nutritionist to monitor nutrition needs and assist with meal
Notifying nutritionist on specific dietary recommendations from providers
Monitoring the clients weight
Ensuring the meal plan is at site
Notifying the program and/or nutritionist of any concerns related to the meal plan
Complete at minimum, quarterly audits of: Quickmar, Therap, office medical books, and program medical books/medications
Review, monitor and update participant’s healthcare records
Maintain electronic medical records on Therap
Medical appointments
Vaccinations and immunizations
Significant health events
List of providers
File and maintain paper copies of appointment records and any other pertinent medical information in clients’ medical book
Monitor and assist with nurse delegation and medication administration oversight
Ensure prescribed medications are available to the
Ensuring that monthly cycle medications are reviewed and sent to the houses
Routine Off cycle medications are tracked and sent to the house
before running out
Refilling PRN (as needed) medications and ensuring they are available to the clients
Ensuring new prescriptions are implemented in a timely manner
Provide oversight of electronic
Ensure that Quickmar is
Approving/Discontinuing/ Suspending medications
adding treatments and vital signs
Ensuring paper MARs and medical tracking are accurate and available in the homes.
Communicate with Nurse delegator when there are new medications and treatments for delegated clients
Communicate with Clinical Manager when a client who is not nurse delegated needs nurse
Assist with developing and facilitating healthcare related training for newly hired and tenured employees as well as members of the participants’ support Including but not limited to:
Teaching Medication Administration class to new
Training DSPs on new treatments/medications as prescribed by medical professionals
Attend, and/or contribute to, participants’ PCSP meetings, by providing relevant healthcare information as requested which can
Review the Client’s DDA PCSP prior to the meeting and give any updates or changes to the client’s medical
Provide information on, at a minimum: last physical, last dental, most recent medical appointment, immunizations and height/weight.
Participate in monthly staff meetings and attend other meetings when needed. If HCC unavailable, providing pertinent information and updates to the
Complete mandatory trainings, CE hours, and maintain certifications and licensures as required.
Operate a personal and/or agency vehicle on a regular basis; Maintain personal vehicle in a safe operating condition:
Maintain certifications and licenses, as a condition of employment:
Washington State Driver’s license and automobile registration
Automobile insurance that meets Washington State requirements
Provide driver’s abstract every 3 years or upon request from agency
Performs other duties as
Who We Are
looking for
Basic to intermediate knowledge of nutrition, healthcare and developmental disabilitiesdiagnoses.
Communicate effectively orally and in writing to meet the needs of the intended audience
Able and willing to compile, categorize, calculate, audit, or verify information or data
Basic to intermediate knowledge of software commonly used to perform the essential functions of the position (Word, Excel, Outlook, )
Intermediate to advanced knowledge of principles and processes for providing supported living and personal care supports
Intermediate ability to handle complaints, settle disputes, and resolve grievances and conflicts, or otherwise negotiate with others
Willing and able to encourage others and build mutual trust, respect, and cooperation among team members
Identify the developmental, educational or training needs of others; assist in the development of training programs or classes; facilitate teaching or instructing others
Basic knowledge of the principles of performance management and the supervision of personnel
Demonstrated ability to apply general rules to specific problems to produce answers that make sense and to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events)
Job Requirements
At least 18 years of age
At least one year experience working in social services and one year performing related duties
A Washington State Driver’s license, current vehicle insurance and able to be coveredon Alpha Supported Living Services’ automobile insurance plan based upon driving record
Background inquiry clearance from an authorized state agency
Starting Wage
$27.00/hr
Wage Scale
$27.00-32.60/hr
Benefits
for Full-Time Employees (30 hours or more a week) include Medical, Dental, Vision, 403(b) (non-profit version of a 401(k)) with company match, Life Insurance, Tuition Savings Program, and Tuition Reimbursement. Employees working 34 or more hours a week are eligible for PTO accrual.
Please note
As of 10-18-21 all workers in Long-Term Care are required to be vaccinated against COVID-19.
