Administrative Assistant

Mission statement

• Are you ready to give back to the community while pursuing your passion?
• For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond.
• We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year.
• Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers.
• Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

Position overview

Under supervision of the Administrator, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the Supportive Housing program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization. At Mosholu Gardens the AA also works with the Property Manager to ensure tenant compliance with recertification and leases.

Key essential

• Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director. Providing a wide range of administrative duties to the Director.
• Connect with MIS for needed support from staff.
• Assists with scheduling to ensure optimal staffing during facility operation hours.
• Assists with the scheduling of cases, meeting and conferences and the assignment of rooms for health care providers.
• Maintains all charts, files and administrative records.
• Provides necessary reports, records, and statistics as by the program.
• Orders and maintains all office supplies, forms, and equipment.
• Maintains the mail delivery system.
• Maintains that the facility stays in compliance with all Federal and State regulatory agencies regulations and guidelines as well as maintain all organization policy and procedures.
• Performs other related duties as required.
• Ability to work within Yardi.

Requirements

• Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director. Providing a wide range of administrative duties to the Director.
• Connect with MIS for needed support from staff.
• Coordinates the day-to-day operations of the behavioral health services.
• Assists with scheduling to ensure optimal staffing during facility operation hours.
• Assists with the scheduling of cases, meeting and conferences and the assignment of rooms for health care providers.
• Assists and ensure the pre-admission documentation for all new clinical referrals are completed with accuracy.
• Maintains all charts, files, and administrative records.
• Provides necessary reports, records, and statistics as by the program.
• Orders and maintains all office supplies, forms, and equipment.
• Maintains the mail delivery system.
• Maintains that the facility stays in compliance with all Federal and State regulatory agencies regulations and guidelines as well as maintain all organization policy and procedures.
• Proficient in Microsoft suite.
• Ability to work within Yardi.
• Ability to work with Convercent Incident system.
• Ability to work with Check requests and Authentisign.
• High School Diploma.
• Bilingual (English and Spanish), preferred.
• Performs other related duties as required.

Why join us?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.