Job detail

Secretary Exec II

UF Health

#Interpersonal Skills #Customer Service #Confidentiality #Word Processing #Scheduling #Medical Terminology #Organizational Skills #Microsoft Office #Executive Assistant

Quick overview

The Secretary Exec II performs advanced and confidential secretarial and administrative duties for hospital executive management. This role includes coordinating workflow and schedules of other executive administrative support personnel.

Requirements summary

Candidates are required to have a high school diploma, with preferred qualifications including an associate degree and certifications in secretarial and medical terminology. A minimum of 3-5 years of experience at an Executive Assistant level is necessary.

high schoolassociate degreeprofessional certificateInterpersonal SkillsCustomer ServiceTime ManagementOrganizational SkillsMulti-taskingConfidentialityCommunication SkillsWord ProcessingSchedulingMicrosoft OfficeAdministrative SupportMicrosoft OutlookTypingTranscriptionSpreadsheet ApplicationsShorthand

Job description

Overview

Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Functions as a private secretary and handles confidential matters. Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.

Qualifications

Required Education

High
School
Diploma
Preferred
Education: AA Degree, Secretarial Certification, Medical Terminology Certification. College coursework in secretarial science or business or a combination of bachelor level education and secretarial experience.
Necessary
Skills: Ability to work with minimal supervision. Ability to handle multiple tasks at once. Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system. Perform shorthand/speedwriting and transcription as required. Possess strong interpersonal and customer service skills.
Required
Experience: 3-5 years at an Executive Assistant Level or experience providing support to Executive Leadership. :