Job detail

Schedule Coordinator

Baystate Health

#Audits #Patient Access #Process Improvement #Outlook #Scheduling #EMR #Healthcare #CME #Administration #Scheduling Platforms

Quick overview

The Scheduling Coordinator manages complex scheduling for physicians across various clinical settings, ensuring optimal staffing and coverage. This role involves real-time adjustments to schedules and communication of updates across departments.

Requirements summary

Candidates must have a high school diploma or GED and at least five years of experience in a healthcare administrative setting. Experience in managing complex multidisciplinary schedules is preferred.

high schoolAttention To DetailCommunicationTime ManagementProcess ImprovementOrganizationSchedulingHealthcare AdministrationMultidisciplinary Coordination

Job description

Baystate Health, Western Massachusetts’s premier healthcare provider, and home to Baystate Medical Practices, the largest multispecialty group in the region, is looking for a Scheduling Coordinator to join our experienced Pulmonary/ Critical Care/ Infectious Disease team in Springfield, MA.
SCHEDULE: Full Time – 40 hours a week Monday through Friday 7:30am-4:00pm or 8:00am-4:30pm LOCATION: 3300 Main St.
Springfield, MA RESPONSIBILITIES: Baystate Health’s Scheduling Coordinator takes ownership of complex, multidisciplinary scheduling across inpatient and outpatient settings.
Your work will directly support physician productivity and patient access by ensuring the right providers are in the right place at the right time.
Key responsibilities include: Building and managing comprehensive physician schedules across clinics, operating rooms, procedural areas, and on-call coverage Partnering with physician leaders, program managers, and practice teams to ensure optimal staffing and coverage Monitoring and adjusting schedules in real time to meet evolving clinical demands Maintaining and optimizing block schedules and provider templates using advanced scheduling systems Conducting regular audits and utilization reporting, identifying opportunities for improvement Managing provider time-off requests including vacation, CME, and other leave Proactively identifying coverage gaps and developing forward-looking staffing plans Communicating schedule updates across departments and systems (e.g., Outlook, scheduling platforms, and EMRs) Supporting process improvement initiatives and educating staff on scheduling best practices QUALIFICATIONS: High School diploma or GED Highly organized, detail-oriented 5 or more years of experience in a healthcare administrative setting, required Five or more years managing complex multi-disciplinary schedules, and strongly prefer experience in physician and medical procedure scheduling, preferred THE ADVANTAGES OF WORKING WITH BAYSTATE!
Excellent Compensation High-quality, low-cost medical, dental and vision insurance Generous PTO – up to 25 days in the first year, with scheduled earned increases Continuing education support and reimbursement First Time Home Buyers Financial Packages Farm Share Memberships 403b retirement company match & annual company contribution increase based on years of service Free money coach advice from a certified professional Wellbeing programs that include but are not limited to mental, physical, and financial health Pet, home, auto and personal insurance Life insurance Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
Wellbeing programs that include but are not limited to mental, physical, and financial health We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!
Education: GED or HiSET (Required) Certifications: Compensation Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system.
Typically, a new hire can expect a starting salary somewhere in the lower part of the range.
Actual salaries may vary by position and will be determined based on the candidate's relevant experience.
No employee will be paid below the minimum of the range.
Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.
Minimum - Midpoint - Maximum $23.46 - $26.97 - $31.91 Equal Employment Opportunity Employer Baystate Health is an Equal Opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.
About Baystate Health Baystate Health (BH) is one of New England’s leading and largest integrated health care organizations, serving a population of nearly one million people throughout western New England.
With roots dating back to the founding of Springfield City Hospital in 1873, Baystate Health has been providing high-quality and compassionate health care in western Massachusetts for more than 145 years.
With more than 12,000 employees, a medical staff of nearly 3,100 physicians, and a net patient service revenue of more than $1.4 billion, the ever-growing health system includes five Massachusetts hospitals and the Baystate Mary Lane Outpatient Center in Ware: Baystate Medical Center in Springfield Baystate Children’s Hospital (located at Baystate Medical Center) Baystate Franklin Medical Center in Greenfield Baystate Wing Hospital in Palmer Baystate Noble Hospital in Westfield

Schedule Coordinator

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