Job detail

Administrative Associate- Radiology (Part-Time)

UPMC

#MS Office #Medical Records #Healthcare Administration #Calendar Management #Radiology #Clerical Support #Act 34 #FBI Clearance #Outpatient Facilities

Quick overview

Provide general administrative and clerical support to the Radiology department, including scheduling appointments and managing records. Handle routine correspondence, maintain calendars, and greet visitors to ensure efficient office operations.

Requirements summary

Requires a high school diploma or equivalent and preferably up to one year of administrative experience. Must possess working knowledge of MS Office Suite and hold necessary clearances including Act 31, 33, 34, and FBI clearance.

high schoolCustomer ServiceWord ProcessingSchedulingMS Office SuiteAdministrative SupportRecords ManagementCorrespondenceClerical FunctionsCalendar ManagementSpreadsheetsDatabase SoftwarePresentation Software

Job description

Purpose

Joining UPMC Washington's Radiology department offers a unique opportunity to be at the heart of cutting-edge medical technology, supporting a team dedicated to improving patient care. You'll play a crucial role through scheduling appointments to managing vital records, all while fostering a collaborative and dynamic work environment. If you're passionate about healthcare, this position is perfect for you!

Responsibilities

Under direct supervision, provides general administrative support to a department or group of professionals. Orders office supplies and maintains office equipment. Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). Manages routine correspondence by sorting, prioritizing, and drafting communications per established procedures, including sending emails and reminders on behalf of department leadership. Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). Greets, screens, and directs visitors to appropriate staff member. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Shifts: This temporary position will work Monday-Friday. Will need to work 1 Saturday out of 4 or 5 weekends from 7a-3p. 6:30a-2:30p, 7a-3p, 7:30a-3:30p, 8a-4p, 9a-5p, 10a-6p. The shifts and days required may differ based on hospital need. Must be able to travel to 2-3 different outpatient facilities (about 50%25 of the time)

High School diploma or equivalent. Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products Knowledge of business processes and procedures Ability to use basic reasoning skills

Licensure, Certifications, and Clearances

Act 31 Child Abuse Reporting with renewal Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran