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Job detail

Medical Administrative Assistant

Ovation Fertility

Employer page
#EMR#Patient Care#Microsoft Office#Healthcare Administration#Medical Office#Patient Portal#Fertility Care#IVF#Reproductive Medicine
#Semen Analysis
#FET
#IUI
Full TimeOn Site0-2 yrsPosted 12 days ago

Location

Austin, Texas

Quick overview

Provide day-to-day administrative support for the Ovation Lab Administration Department, including managing IVF lab folders and office supplies. Handle patient inquiries, schedule appointments, and manage the transmission of medical results to portals and referring physicians.

Requirements summary

Requires a high school diploma and at least one year of experience with data entry into an EMR system. Candidates should possess strong organizational skills and proficiency in Microsoft Office tools.

high schoolAttention To DetailInterpersonal SkillsMultitaskingWritten CommunicationVerbal CommunicationOrganizational SkillsSchedulingData EntryAdministrative SupportMicrosoft ExcelMicrosoft WordEMR SystemsClerical DutiesMicrosoft AccessPatient Portal ManagementPatient Care Regulations

Job description

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including Ovation Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

  • We have an immediate opening for a Medical Administrative Assistant to join our team at Ovation Fertility in Austin, Texas.
  • Schedule: Monday through Friday, from 7:30 AM to 4:00 PM, with every third weekend from 7:00 AM to 11:00 AM, and 2 to 3 holidays per year

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the Medical Administrative Assistant will

  • Provide day-to-day support to ensure efficient operations of the Ovation Lab Administration Department
  • Prepare IVF Lab folders for upcoming IVF, FET, and Donor egg cycles
  • Scan to file and print completed IVF, FET, and Donor egg cycles
  • File completed IVF folders
  • Photocopy forms and packets used in IVF lab
  • Order office supplies
  • Answer Ovation website inquiries

Benefits

  • Dental Insurance
  • Life Insurance
  • Paid Holidays
  • Paid Parental Leave
  • Paid Time Off
  • Vision Insurance
  • Medical Insurance
  • Tuition Assistance
  • 401(k) With Company Match
  • Recognition Programs
  • Disability Benefits
  • Employee Wellness Programs
  • Professional Development Support
  • Performance-based Bonus Opportunities
  • Fertility Discount Program

Apply now

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Ovation Fertility

OF

Hiring organization

Ovation Fertility

US Fertility, the nation’s largest partnership of physician-owned and physician-led top-tier fertility practices, along with Ovation Fertility, a national network of premier IVF laboratories, are united under a shared mission to deliver the joy of parenthood through advanced...

Explore employer profile
IndustryHospitals and Health Care
TypePartnership
Size1,001-5,000 employees
HQRockville, MD
  • Schedule Semen Analysis, IUI, and Sperm Cryo appointments by phone
  • Upload results to patient portal and fax results to referring MD office
  • Perform other clerical duties as determined by Management
  • What You’ll Bring

    We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

    Qualifications

    • and Skills Include:
    • High School diploma required
    • 1 year of data entry into an EMR system
    • Experience as an Administrative Assistant strongly preferred
    • Excellent interpersonal, multitasking, and organizational skills
    • Ability to work independently
    • Exceptional written and verbal communication and attention to detail
    • Ability to work as part of a team
    • Flexibility and willingness to learn
    • Computer skills including Microsoft Word, Excel, Access
    • Knowledge of relevant clinical and patient care regulations, policies, procedures, and standards

    More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

    What We Offer

    US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.

    • Full-Time Employees (30+ hours/week)
    • Medical, dental, and vision insurance
    • 401(k) with company match
    • Tuition assistance and professional development support
    • Performance-based bonus opportunities
    • Generous paid time off, paid holidays, and paid parental leave
    • Life and disability benefits
    • Fertility Discount Program
    • Employee wellness and recognition programs
    • Part-Time Employees
    • 401(k) with company match
    • Performance-based bonus opportunities
    • Employee wellness and recognition programs
    • Per Diem Employees
    • 401(k) with company match
    • Employee wellness and recognition programs

    Our Commitment to Inclusion and Opportunity

    US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

    Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

    This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.

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