Job detail

Senior Administrative Specialist- Oncology

St. Jude Children's Research Hospital

#Logistics #Microsoft Excel #Microsoft PowerPoint #Microsoft Word #Onboarding #Healthcare Administration #Oncology #Workday #Vendor Contracts

Quick overview

Provide high-level administrative support to faculty, staff, and trainees, including onboarding, travel logistics, and vendor coordination. Manage routine communications, budget reporting, and scheduling to ensure seamless departmental operations.

Requirements summary

Requires a high school diploma or GED, with a bachelor's degree preferred. Candidates need at least 4 years of administrative experience or a bachelor's degree with no experience.

high schoolbachelor degreeProblem SolvingInterpersonal CommunicationSchedulingVendor ManagementMicrosoft OfficeAdministrative SupportOnboardingTravel CoordinationWorkdayBudget ReportingDocument FormattingRecruitment Coordination

Job description

Join Our Team We are seeking a highly organized, customer-focused Senior Administrative Specialist who is passionate about making others’ work easier.
In this role, you will serve as a trusted resource for faculty, staff, and trainees—turning challenges into positive, seamless experiences through proactive problem-solving, exceptional service, and strong attention to detail.
The ideal candidate thrives in a fast-paced, evolving environment and takes pride in delivering accurate, high-quality work while managing multiple priorities.
This position is 100% on-site.
You will join a dynamic, collaborative team where no two days are the same.
This role offers the opportunity to make a meaningful impact, requiring adaptability, initiative, and a positive approach to continuous change and growth.
Key Responsibilities Serve as the primary point of contact for faculty, staff, and trainees, delivering exceptional service and support Provide specialized onboarding support for new employees, including laboratory staff, postdoctoral researchers, and students Coordinate complex travel arrangements and logistics Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently.
Coordinate with external vendors to support event organization for their own team/department.
Manage standard communication with internal/ external members on routine matters.
Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed.
Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within their own scope of work.
Support in the recruitment process by developing & coordinating itineraries for departmental visitors or new recruits.
Perform other duties as assigned to meet the goals and objectives of the department and institution. performance management processes.
Minimum Education and Experience High school diploma or GED required Bachelor’s degree preferred Minimum Experience Minimum of 4+ years of administrative or related experience Experience Exception: Bachelor's degree with no experience required Experience with planning, organizing, and coordinating activities Strong attention to detail with experience managing routine or repetitive tasks Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Senior Administrative Specialist- Oncology

Quick overview

Requirements summary

Job description

Preferred Qualifications

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