Office Services Assistant -LWX45

Title

• Office Services Assistant
• LWX45

State Role Title: Admin and Office Spec II

Hiring Range

$16.02 - $20.09

Pay Band: 2

Agency: Virginia Department of Health

Location: Lenowisco-Scott

Agency Website

https://www.vdh.virginia.gov

Recruitment Type

General Public - G

Job Duties

The LENWISCO Health Districts seeks to fill a wage (part-time) Office Services Assistant position based at the Scott County Health Department located in Gate City, VA.

Purpose of Position

• Performs multiple office support tasks which are well defined and are carried out within well-established guidelines and procedures.
• Characteristic activities include: Word processing, data entry and proofreading; creates and maintains files; retrieves records; compiles data; performs or verifies calculations; greets visitors and directs to appropriate official; answers telephone and conveys messages; schedules appointments; provides general information such as office hours and location; opens and distributes mail; posts outgoing correspondence and bulk mailings; maintains directories, manuals, bulletin boards. May make preliminary eligibility determinations, explains basic procedures, refers clients/patients to appropriate official, collects fees.

This is a wage (hourly) position and is not eligible for state benefits.

Wage employees are limited to working an average of up to 29 hours per week (not to exceed 1500 hours in a 12-month period).

Minimum Qualifications

• Ability to use clear and appropriate communication skills, providing information to varying audiences/customers
• Experience working in an office setting
• Knowledge of and experience with basic computer processing and data entry skills
• Ability to prioritize tasks and organize time efficiently

• Additional Considerations
• Previous experience working in a VDH Health Department and using VDH systems, F&A, Cardinal, and WebVision.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

• Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S.
• HHSIG Exclusion List check, employment reference check and E-Verify.
• Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
• VDH accepts only on-line applications.
• Faxed, mailed, or e-mailed applications will not be considered.
• Applications are accepted until 11:55 p.m. on the job closing date.
• Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov [http://www.vdh.virginia.gov].

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions

You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Karen Crutchfield, Senior HR Analyst

Phone: Not Provided

Email

karen.crutchfield@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter [https://www.dars.virginia.gov/drs/cpid/PWContact.aspx] or by calling DARS at 800-552-5019.

Note

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.