Admin Assistant-Ft Worth, Tx

Responsibilities

The essential duties and responsibilities

Provides administrative support for special projects to include research, compiling data, preparing standard reports. Solves routine problems, referring more complex issues to the next level. Answers telephones, takes accurate messages, and screens and directs calls in a professional manner. Composes, prepares, and proofreads correspondence, office memos, and reports on the computer; maintaining confidentiality when required. Routinely updates documents to keep up with changes in processes or programs. Handles all administrative detail to support programs or processes under the direction of a manager. Includes handling requests for information, sending out routine letters and inquiries, answering questions, following up on problems or needed changes. Is included in discussions regarding processes quality and improvement. Designs, implements, and updates forms for use within the office by applying knowledge of software applications. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis, and creating a new filing system as needed. Receives invoices and reviews for accuracy, provides codes for payment or tracking, completes approval documentation and obtains authorized signatures. Forwards records to accounting for processing, expedites payments and files in appropriate records system. Takes charge of program or department calendars and schedules meetings and appointments as necessary. May make meeting arrangements or coordinate needed changes. Communicates with all levels of management on information relating to projects and other requests. Acts as a liaison between management and other staff. Documents actions, processes and procedures supporting processes and programs. Uses and maintains databases and on-line records. Maintains accuracy of hardcopy and on line records.

Qualifications

• The ideal candidate for the Admin Assistant position will have the following background and experience: Associate's degree in business, office administration, or secretarial program required.
• Minimum of 5 years of office administration experience.
• Typing speed of 55+ WPM.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires prolonged sitting, some bending, stooping and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
• Requires normal range of hearing and vision correctable to 20/20.
• Requires occasional lifting of up to 30 pounds.
• Occasional light travel may be required for inter-clinic coordination within our Plano East Market.
• Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work is performed in an office environment.
• Involves frequent contact with staff.
• Requires exposure to conditions common to a clinic environment.