Administrative Assistant

Description of duties and responsibilities

• Will greet clients and families at drop off and pick up.
• Will assist in completing the Intake Packet as needed.
• Will complete Presumptive eligibility when called upon to do so.
• Will be responsible for distributing treatment plans to interested parties and maintain calendar of scheduled treatment plan meetings.
• Will assist in verifying Medicaid eligibility and verification.
• Will create, maintain, and manage all Client binders.
• Will create distribute training schedules for parents and employees.
• Responsible for monitoring and charting authorization dates and providing those dates to clinicians.
• Responsible for purchasing and tracking stock level of items and necessities for the Autism Clinic.
• Responsible for completion and submission of Incident Reports to appropriate licensing agent and sending the original to GCLC Human Resources Department.
• Assist Autism Clinic Director and Program Manager in community relations, coordination of special events.
• Participate in staff meeting, create agenda, and keep minutes.
• Maintain confidentiality for all information regarding clients, staff, physicians, and GCLC obtained as a result of employment at GCLC.
• All other duties as assigned by the Autism Clinic Director or BCBAs.

Qualifications

• Required:
• Must be at least 18 years old.
• High School Diploma or High School equivalent.
• Experience with office duties (filing, answering phones).
• Must pass CYFD/FBI fingerprint clearance check to maintain employment.
• Must pass and maintain a Driving Record clearance in accordance with GCLC policies and procedures.
• Preference given to qualified bilingual (Spanish/English) candidates.
• Certified in Presumptive eligibility preferred but not required.

• Physical requirements
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Level and degree of supervision