This role involves maintaining CME and training records for clinical staff, managing provider schedules including PTO and surgery bookings, and performing essential administrative support for the Orthopedic Surgeon and Practice Manager. Additionally, the assistant is responsible for performing all clinical duties typical of an orthopedic practice, such as rooming patients, taking vitals, drawing injections, and obtaining necessary consents.
Requirements summary
Candidates must possess a High School Diploma or equivalent, along with a minimum of two years of experience in a medical/surgical office setting, demonstrating proficiency in medical terminology. Strong organizational, critical thinking, and communication skills are essential for managing complex administrative and clinical coordination tasks.
Maintains and logs all Providers and other clinical staff's CME requirements, mandatory training requirements, and performs statistical recordkeeping for the office/department.
Performs all tasks associated with a medical assistant and as needed, tasks associated with Ortho Technician.
Is responsible to have all educational material updated and in stock.
Assist with delivery of essential EHMG communication/participation in daily huddles as needed and as directed by manager.
Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.
Essential Job Functions
Schedules surgeries for the doctors and performs pre-authorizations and updates the personal data appliances/calendars of the Providers.
Functions as the administrative assistant to the Orthopedic Surgeon and the Practice Manager.
Maintains physician PTO/CME schedules and posts these to the master office calendar for staffing
Monitors CME credits to ensure completion within the cycle, and records and maintains records for documentations of such
Monitors the supply of educational materials and orders/renews at appropriate times. Reviews new educational material when it becomes available as to appropriateness for the practice.
Coordinates the doctors' and NPP office schedules in the PDA's, along with their meeting & personal appointments to maintain an efficient flow.
Accurately takes and records messages relaying them to the appropriate person
Assists with coordination of communications and projects related to the orthopedic practices
Provides assistance to the Practice Manager/Administrator in maintaining communication among all the offices and teams
Gathers information from sources during survey process as requested
Communicates the monthly physician schedule to the physicians and other offices within our practice
Maintains competencies including timely renewals of all licensure of staff employed by EHO
Responsible for all clinical duties of an orthopedic practice
Rooms the patients
Documents a History & Physical and takes any vital signs requested by physician
Draws injections and places supplies for such into the patient exam rooms
Makes sure x-ray images and readings are available in the exam rooms for the appropriate patients
Monitors HIPAA compliancy in the clinic with images and patients names being viewed
Obtains consents and performs MRSA nasal swabs when requested by physician
Obtains surgical consent, completes patient intake forms, and schedules dates of surgery for the surgical candidates.
Reviews all preoperative testing prior to surgeries and places such for physician to sign off on
Replaces products in each exam room as they are used and maintains an adequate stock of supplies
Performs preauthorization’s with the insurance companies of all patients having surgery and relays the auth # to the appropriate department at the hospital and at ortho billing
Other duties as assigned.
Required Qualifications
High School Diploma, GED or higher level of education.
Two years of medical/surgical experience in a medical/physician office setting.
Medical Terminology
Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.
Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.
Preferred Qualifications
• No preferred qualifications.
License, Certification & Clearances
Act 33 with renewal
Act 34 with renewal
Act 73 FBI Clearance
Supervisory Responsibilities
This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.
Position Type/Expected Hours of Work
Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
Travel may be expected locally between Excela Health locations.
LEAN
Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one’s own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Excela’s missions, vision and values.
AAP/EEO
Excela Health is an Equal Opportunity Employer. It is the policy of Excela Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Excela Health will conform to the spirit as well as the letter of all applicable laws and regulations.
Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.
Work Environment
Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Extreme Heat: x
Extreme Cold: x
Heights: x
Confined Spaces: x
Extreme Noise(>85dB)
x
Mechanical Hazards: x
Use of Vibrating Tools
x
Operates Vehicle (company)
x
x
Operates Heavy Equipment: x
Use of Lifting/Transfer Devices
x
Rotates All Shifts: x
x
8 Hours Shifts
x
x
10-12 Hours Shifts
x
x
On-Call: x
x
Overtime(+8/hrs/shift; 40/hr/wk)
x
x
Travel Between Sites: x
x
Direct Patient Care: x
x
Respirator Protective Equipment: x
x
Eye Protection: x
x
Head Protection (hard hat)
x
Hearing Protection: x
Hand Protection: x
x
Feet, Toe Protection
x
Body Protection: x
x
Latex Exposure: x
x
Solvent Exposure: x
Paint (direct use) Exposure
x
Dust (sanding) Exposure
x
Ethylene Oxide Exposure: x
Cytotoxic (Chemo) Exposure
x
x
Blood/Body Fluid Exposure: x
x
Chemicals (direct use) Exposure
x
x
Mist Exposure: x
Wax Stripper (direct use)
x
Non-Ionizing Radiation Exposure: x
x
Ionizing Radiation Exposure: x
x
Laser Exposure: x
x
Physical Demands
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential – Absolute Necessity.
Marginal – Minimal Necessity.
Constantly – 5.5 to 8 hours or more or 200 reps/shift.
Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely – Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never: Bending (Stooping)
x
x
Sitting: x
x
Walking: x
x
Climbing Stairs: x
x
Climbing Ladders: x
Standing: x
x
Kneeling: x
x
Squatting (Crouching)
x
x
Twisting/Turning: x
x
Keyboard/Computer Operation: x
x
Gross Grasp: x
x
Fine Finger Manipulation: x
x
Hand/Arm Coordination: x
x
Pushing/Pulling(lbs. of force)
x
10#
Carry: x
10#
x
Transfer/Push/Pull Patients: x
x
Seeing Near w/Acuity
x
x
Feeling (Sensation)
x
x
Color Vision: x
x
Hearing Clearly: x
x
Pulling/Pushing Objects Overhead: x
x
Reaching Above Shoulder Level: x
x
Reaching Forward: x
x
Lifting Floor to Knuckle
10#
Lifting Seat Pan to Knuckle: 10#
Lifting Knuckle to Shoulder
x
Lifting Shoulder to Overhead
x
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
