Position Summary
The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.
Responsibilities
- 1.
- Records Management and Support 1.
- Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.
- 2.
- Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.
- 3.
- Assists with record requests (e.g., locating, scanning, and sending records), as needed.
- 4.
- Establishes rapport with staff, while maintaining appropriate boundaries.
- 2.
- Communication 1.
- Communicates and working with a multi-faceted team of professionals.
- 3.
- Supervision 1.
- Receives Supervision 1.
- Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
- 4.
- Leadership 1.
- Establishes rapport with staff, while maintaining appropriate boundaries.
- 5.
- Risk 1.
- Maintains confidentiality and working in a professional manner with colleagues.
Qualifications
1. Credentials/Licensure
1. Valid driver’s license and car insurance. 2.
Clearances
1. State Police 2. FBI 3. Child Abuse Clearances
Working Conditions
- 1.
- Physical Demands 1.
- This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day.
- Travel is required approximately 5 times per month about 25% of the day.
- Fingers, thumbs, hands, wrists, elbows, legs and feet are all routinely used throughout the day.
- The lower and upper torso is used 25% of the day.
- Employee must meet minimum requirements for hearing, speech, and vision.
- Walking is required 25% of the day.
- Standing occurs 25% of the day.
- Sitting happens 75% of the day.
- Reaching above the shoulder as well as bending and twisting are performed 25% of the day.
- This function routinely lifts 10 pounds, 4 times per day.
- The maximum lift is 25 pounds, 1 time per day.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- 2.
- Mental Demands: 1.
- Continually handles nothing.
- 2.
- Frequently performs multiple tasks and handles distractions that interfere.
- 3.
- Occasionally handles diversity of problems and the need to concentrate.
- 4.
- Seldom has the need for quick decisions.
- 3.
- Environmental Factors 1.
- Office 4.
- Working Hours 1.
- Monday through Friday, up to 40 hours per week.
