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Scheduler / Resident Care Coordinator (CMA) Status: Full-Time
Location: Ovation heartwood preserve; 70 maxwell plz, omaha, ne 68154
Pay Range
$22.00 - $24.00 Apply online at TeamAvamere.com [https://teamavamere.com/]
The Scheduling Coordinator manages employee schedules, fills open shifts, tracks coverage needs, and partners with leadership to maintain safe staffing levels using scheduling systems and reports.
Responsibilities
- Complete and post monthly schedule for med techs and care staff, coordinating requests to ensure appropriate coverage.
- Answer employee calls regarding scheduling issues and prepare written correspondence as necessary.
- Consult with department managers concerning staffing and scheduling needs.
- Maintain the online scheduling software and note tardies and absences for employee performance appraisals, reporting to the RCC or Arbor Administrator all issues.
- Work with Human Resources and RCC when scheduling modified work duty employees in accordance with work restrictions and Arete policy.
- Communicate with RCC to facilitate quality orientation programs and provide each newly hired nursing personnel with an orientation schedule.
- Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.
- Document information pertaining to changes in residents’ status, needs and appointments.
- Ensure proper documentation of all care plans, nurses’ notes and all other resident documentation.
- Oversee reordering of medications ensuring their availability according to doctor’s orders.
- Provide orientation and on the job training to Caregivers and Medication Aides.
- Measure, record and assist with the wellness clinics.
- Conduct weekly, monthly and quarterly audits.
- Assist residents with activities of daily living.
- Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.
Qualifications
- High school diploma or equivalent.
- A minimum of 1 year of experience as a Scheduler in a Healthcare setting (preferably Assisted Living / Memory Care)
- A minimum of 1 year of experience as a Medication Technician in an Assisted Living or related community.
- Strong understanding of confidentiality and adherence to HIPAA guidelines.
- Excellent organizational and leadership skills.
- Ability to build positive relationships with residents, families, and staff.
- Current CPR/BLS certification.
- Must be able to read, write, speak, understand, and communicate in English fluently
Benefits
At Ovation, we believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind—so you can focus on making a difference every day.
- Employees are Benefits-eligible at 30+ hours/week. Coverage begins the 1st of the month following hire
- Medical, Dental & Vision Coverage – Regence medical plans (PPO & HDHP), Delta Dental (with orthodontia), and VSP vision
- Employee Assistance Program (EAP) – Free, confidential support for mental health, stress, family needs & work/life balance (Canopy)
- Paid Time Off (PTO) – Flexible PTO program combining vacation, sick, and holiday time
- Paid Holidays – Six recognized holidays, with premium pay for eligible hourly employees
- 401(k) Retirement Plan – Available after 90 days, with discretionary employer match
- Health Savings Account (HSA) – Employer contributes up to $600/year for HDHP participants
- Flexible Spending Accounts (FSA) – Medical, Limited, Dependent Care, and Commuter options
- Supplemental Insurance Options – Accident, Critical Illness, Hospital Indemnity, Life & Disability (Sun Life)
- Legal Insurance – Affordable access to legal support for common life needs
- Pet Insurance – Discounted plans through Wishbone
- Employee Discounts – Savings on travel, entertainment, electronics, fitness & more (Tickets at Work)
Ovation by Avamere is an Equal Opportunity Employer and participates in E-Verify
