The Operations Assistant will support campus leadership and multidisciplinary teams by coordinating administrative operations, managing staffing logistics, and overseeing facility-based processes within a fast-paced healthcare environment. Key duties include handling communications, managing paperwork like civil commitment forms, supporting scheduling needs, and maintaining safety and inventory records.
Requirements summary
Candidates must possess a high school diploma or equivalent, along with a minimum of three years of office experience, including required data entry and word processing knowledge. Essential skills include typing at 50 WPM, familiarity with multi-line phone systems, and computer literacy.
At AllHealth Network, compassion, collaboration, and operational excellence come together to support individuals during critical moments of care. Our Acute Care Campus (ACC) is a fast‑paced, high‑acuity environment where strong administrative and operational support is essential to ensuring safe, efficient, and coordinated services.
As an ACC Operations Assistant, you’ll play a key role in supporting campus leadership and multidisciplinary teams by coordinating administrative operations, staffing logistics, and facility‑based processes that keep programs running smoothly. This role is ideal for someone who is highly organized, service‑oriented, and thrives in a dynamic healthcare setting.
What you’ll do
Answer telephone calls, compose and/or respond to email messages and provide detailed responses to requests for information about AllHealth Network services.
Maintain positive and professional working relationships with clients, peers, other agencies, and the general public.
Perform clerical duties to include composing and typing routine correspondence and reports as requested, mail distribution, organizing work areas and reception area, name look-up, group and office room scheduling and filing.
Maintain a clean and safe working environment that complies with HIPAA privacy requirements.
Order supplies and materials as needed or notify person responsible for ordering supplies when inventory is low.
Manage administrative aspects of civil commitment paperwork, to include maintaining Excel spreadsheets, coordination with court systems, and ensuring that paperwork is organized and accessible.
Complete all required data entry, printing, photocopying, scanning and tracking according to established timelines.
Support scheduling duties for all departments on campus, including:
Daily review of staffing levels and needs
Fill staffing gaps in schedule due to PTO or other absences
Support finding coverage for openings when there are last minute call offs
Reach out to PRN staff as needed per guidance of managers.
Notify supervisor of scheduling needs and/or requests in a timely manner in order to ensure adequate staffing coverage
Auditing client packets to ensure all discharge plans are printed. Ensuring client, nurse and case managers have signed all documents.
Benefits
Dental Insurance
Paid Time Off
Health Insurance
Flexible Spending Accounts
Basic Life And AD&D Insurance
Paid Holidays Off
Loan Repayment Program
Short- And Long-Term Disability Insurance
Retirement Savings 401k
Order and re-stock literature and other flyers and pamphlets from the marketing department. Keep bulletin boards full of current information for staff and clients.
Places facilities and IT tickets facility and staff.
Maintains all display boards at the ACC and licensure boards at the ACC
Keep security Post orders updated at all times
Maintain the vehicle logs and binder. Will also track if vehicle needs maintenance
Oversee client feedback/suggestion boxes in WIC and ATU
Maintain invoices from all deliveries
Assist operations manager with building safety/environmental walks
Obtain BHT safety checks from previous week and enter data onto the Safety Audit checklist for QAPI
Monitor safety checks and provide feedback to BHT Team Lead
Assists monthly inspection and inventory of all radios/walkie talkies
Assists with taking an inventory of all orders received and storing them in the designated locations.
Assists with maintaining and managing all donations; monthly inventory to inspect donations are appropriate for the units
Assist with tracking overtime for the ACC and provides management for department feedback for any repeat offenders.
Assist with all inventory management to include and not limited to organizing, accurate on-hand report, labeling and removing any expired items.
Assist with maintaining all first aid kits, spill kits, Narcan and all other emergency kit supplies.
Daily chart temperature for all breast milk refrigerators.
Assist with maintaining and issuing building keys for new hires and retrieving them when staff is no longer with the agency.
Assist with monitoring and auditing of linen and scrub replenishment and inventory levels.
Assist leadership with special projects and initiatives to support the program’s mission and goals
Complete all required paperwork accurately, completely, legibly, and within established timeframes
Monitor and respond to calls/voicemails out line in a timely manner during scheduled work hours
Expected to demonstrate internal customer service focus with high reliability and exceptional organizational skills to track and report staffing patterns and needs.
Take appropriate action using critical thinking skills and decisive judgement with minimal supervision.
What you bring
High school diploma or equivalent, with specific training in business / secretarial sciences
Minimum of three years of office experience. Data entry and word processing knowledge is required.
Typing at 50 wpm, 10-key calculators by touch, and filing. Familiarity with multiple-line telephone systems, voicemail, copiers and fax machines. Computer literacy required.
Ability to clearly communicate in written and oral forms.
Ability to lift equipment and supplies up to 15 lbs.
Why you’ll love working here
A culture rooted in compassion, care, and integrity, where clinicians are valued as people first.
Strong work-life balance supported by flexible scheduling options and manageable caseloads.
The autonomy to shape your work, with leadership that trusts your professional judgment.
Regular supervision and consultation opportunities with experienced clinicians and leaders.
Clear paths for professional growth through continuing education, mentorship, and leadership development.
A comprehensive benefits package and a supportive environment where your voice matters.
The opportunity to serve a diverse and high-impact population, making a real difference every day in the lives of individuals, families, and our community.
Position details
Part-Time – 7: 30 am – 12:30 pm Monday-Friday preferred
Flexible
Acute Care Services: Littleton, CO
Compensation
$21 - $25
The base salary range represents the low and high end of the allhealth network hiring salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to experience, education, training, merit, and the ability to embody the allhealth network mission and values. The range listed is just one component of allhealth networks’ total compensation package for employees. Other rewards may include short-Term and long-Term incentives as well as a generous benefits package detailed below.
The perks & benefits you deserve
First, you would be joining one of Denver’s Top Places to Work! We are honored to receive this amazing award, and we know it is recognition from our engaged staff who believe they are taken care of, listened to, and believe they are part of something bigger.
Our facility is approved by the Colorado Health Service Corps (CHSC), and we offer our employees the opportunity to participate in our Loan Repayment Program. Additionally, we provide a comprehensive compensation and benefits package which includes:
Positive, collaborative team culture
Competitive compensation structure
Medical Insurance, Dental Insurance, Basic Life and AD&D Insurance, Short- and Long-Term Disability Insurance, Flexible Spending Accounts
Retirement Savings 401k, company match up to 50% of the first 6% contributed
Excellent Paid Time Off & Paid Holidays Off
Additional Benefits
Join AllHealth Network and be part of a mission-driven organization committed to providing impactful, compassionate care to the communities that need it most.
