The Health Information Coordinator manages the health information department by auditing resident records for completeness and ensuring compliance with state and federal regulations. They also coordinate physician visits, maintain resident census data, and handle the release of health information according to facility policies.
Requirements summary
Candidates must have at least 2 years of experience and a high school diploma or equivalent, with an associate's degree preferred. Strong organizational skills, knowledge of HIPAA laws, and the ability to interpret medical documentation are essential for this role.
high schoolassociate degreeOrganizational skillsCommunication skillsInterpersonal skillsProblem solvingInventory managementHIPAA complianceData entryQuality assuranceMedical terminologyMedical documentationStatistical reportingRecord auditingHealth information managementOffice equipment maintenance
Job description
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This position is responsible for providing coordination and supervision of the Health Information department in accordance with standard policies and procedures and state and federal guidelines.
ESSENTIAL RESPONSIBILITIES: Prepare health record and room for new admissions according to policies and procedures.
Maintain a permanent register of resident admissions and discharges and maintain accurate resident census.
Check documentation of nursing, social services, activities, dietary and rehab team members to assure completion of records.
Review on an ongoing basis, each resident health record for timeliness and completeness of documentation according to facility policy and state and federal regulations.
Inform physician and staff of any deficiencies on records.
Maintain quality assurance standards by performing regular audits and scanning.
Work with physicians to obtain signed discharge summaries and other information to complete health record.
Assemble contents of closed records until full electronic record is obtained.
Maintain periodic statistical reports and confidentiality regarding resident issues, and copy and release information from health record according to policy and procedure.
Update all health record information on a regular basis according to policy and procedure.
Make appointments and arrange transportation for residents when necessary.
Complete lab requisitions and notify laboratory for draws as required.
Receive, record and forward results to Nurse.
Maintain medical office supply inventory and orders supplies as necessary.
Responsible for the maintenance of all facility office and medical equipment.
Notify physicians advising of required visits according to guidelines.
Guides physicians through documentation process when visiting facility residents.
Notifies Administration of delinquent physician visits within specified time frame.
Serves as a member of the Quality Assurance Committee.
Benefits
Dental insurance
Vision insurance
Medical insurance
Paid holidays
Paid time off
Disability insurance
Tuition assistance
Employee assistance program
Pet insurance
Scholarships
403(b) retirement plan
Auto insurance
Home insurance
Legal services
Fitness center access
Discount purchasing program
Employer paid group term life insurance
Attend in-services as required by state and federal regulations.
Assure compliance with Covenant Retirement Communities, state and federal regulations relating to health record function EDUCATION AND WORK EXPERIENCE: Required Degree: High School Diploma or Equivalent Preferred Degree: Associate’s Degree Certificate(s): N/A Experience: 2+ Years KNOWLEDGE, SKILLS, AND ABILITY: Strong communication, organizational, interpersonal and problem solving skills.
Ability to read and understand medical documentation.
Knowledge of medical terminology and understand HIPPA laws.
PHYSICAL REQUIREMENTS: Sufficient physical ability and mobility to work in an office/community setting.
Ability to stand or sit for prolonged periods of time.
Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
Ability to operate various equipment base on department and weather conditions Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.
Clarity of Vision: For near visual acuity Clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including use of computers.
For far visual acuity, Clarity of vision at 20 feet or more.
This is not just the ability to see a person or object, but the ability to recognize features as well.
For peripheral vision, observing an area that can be seen up and down or to right or left while eyes are fixed on a given point.
Compensation Pay Range: $19.13 - $25.43 per hour Reasonable Pay Estimate A reasonable estimate of the pay range for this position is $19.13 - $25.43 per hour.
There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.
For full time employees, we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Paid Time Off (PTO) & six paid holidays 403(b) with a 3% employer match Fitness center use at most facilities.
Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.
Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.
