Administrative Associate

Why Victor? • Learning Organization

• Victor provides the best training for new grads and clinicians looking to begin their career!
• Leadership
• Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!
• Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!
• Loan
• Forgiveness: Victor employees can apply for Public Service Loan Forgiveness!

Job Summary

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned.

Essential Functions

1. Provides general administrative support including

Maintaining complete and accurate data entry within established timelines, Providing effective phone coverage, Maintaining an effective filing system, and Monitoring and maintaining office supplies. 2. Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes. 3. Assists with administrative functions of intakes, completing paperwork and assisting with client files. 4. Identifies areas of improvement to maintain excellence in the administrative processes and makes suggestions to Administrative Supervisor. 5. Performs additional responsibilities as assigned and if applicable to the site as follows: 1. Manage site needs 2. On-site technical support to all staff 3. Processes payroll 4. Manages psychiatric department needs 5. Support HR needs 6. Administrative functions (if assigned to Administrative Office) 6. Completes other duties as assigned.

Minimum Required Education and Experience

1. Must possess a High School Diploma or general education degree (GED). 2. Must have six months of previous administrative support experience in a similar role. 3. Effective verbal and written communication skills. 4. Proficient in all Microsoft products.

Position/Site Requirements

• 1.
• Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Policy: Motor Vehicle Operating Standards.
• 2.
• Must be physically and mentally fit in accordance with the Agency’s Policy: Physical Fitness Standards and Examinations..