Coordinate clinical trial protocols, patient consent processes, and the preparation of IRB and regulatory documents. Identify and recruit research subjects while managing data collection and lab specimen shipping.
Requirements summary
Requires an Associate's degree or equivalent experience with a preference for 1-2 years of relevant experience. Must be comfortable with cold calling and have experience working with children in a professional setting.
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization
Pediatric
Psychology
Job
Summary: In your pivotal role as Clinical Trials Associate II, you will perform a variety of duties involved in the collection, interpretation, and documentation of data in support of clinical trials with regular guidance. This can involve cold calling, so you must be comfortable talking with stranger. You also will assist in ensuring adherence to protocols, appropriate regulations, and deadlines.
Required:
Associate’s Degree (or equivalent experience)
1-2 years of relevant experience is preferred
Excellent communications skills, both written and verbal
Experience working with children in a professional setting
Comfort with cold calling You will work on site at our Belcourt Ave. location and at the Eskind Diabetes Center on 21st Ave., both within moments of each other in Nashville, TN. Your hours will predominantly be Monday-Friday, standard daytime business hours with no overtime, though flexibility is a must, as you may need to work later occasionally to ensure that we have access to the patient population that we serve. .
Department
SUMMARY: The Division of Pediatric Psychology at Vanderbilt University Medical Cente includes pediatric psychologists and researchers working across a variety of clinical settings, including inpatient hospital services and outpatient clinics. Our mission is to instill hope and resilience in our community through excellence, innovation, and commitment to the whole child. Our goal is to continue to expand behavioral health services across the pediatric health care enterprise and provide a teaching and training community for pediatric psychology. For more information, please visit https://pediatrics.vumc.org/psychology. KEY RESPONSIBILITIES
Benefits
Disability Insurance
Health Insurance
Wellness Offerings
Retirement Offerings
Coordinate protocol and patient consent form process
Coordinates preparation of all IRB and regulatory documents; under direction of PI may draft various communications with Sponsor.
Identifies and recruits clinical research subjects; monitors enrollment goals and modifies recruitment strategies, as necessary.
Processes and ships lab specimens efficiently and cost effectively; maintains supply inventory and equipment; maintains regulatory standards.
Abstracts and records all patient data essential to the study onto required case report forms or into the electronic data collection system.
Collects and monitors all study patient records to document treatments and outcomes as required by the protocol.
Report all adverse reactions according to VU and protocol guidelines.
Institutes process improvement measures for efficiency and productivity within the dept.
Mentors new staff to perform job duties at an acceptable level and understand new processes and regulations. Encourages new employees to ask questions to spur process improvement.
The responsibilities listed are a general overview of the position and additional duties may be assigned. TECHNICAL CAPABILITIES
Research
Administration (Fundamental
Awareness): Knowledgeable on all phases in the lifecycle of a sponsored research project. Well versed in and able to assist researchers in reducing compliance risks and assisting in routine and specialized processes.
Medical
Records
Management (Fundamental
Awareness): Knowledge of how and where to store and maintain basic records associated with job assignments.
Laboratory
Practices (Fundamental
Awareness): Has limited experience, training, direct exposure, or past experience working with laboratory practices. Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease. Aligning with Vanderbilt Health’s Strategic Directions, the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.
Core
Accountabilities:
Organizational
Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
Problem
Solving/
Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
Breadth of
Knowledge: Has expanded knowledge gained through experience within a professional area.
Team
Interaction: Provides informal guidance and support to team members.
Core
Capabilities :
Supporting
Colleagues:-
Develops
Self and
Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.-
Builds and
Maintains
Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.-
Communicates
Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Delivering
Excellent
Services:-
Serves
Others with
Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.-
Solves
Complex
Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.-
Offers
Meaningful
Advice and
Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Ensuring
High
Quality:
Performs
Excellent
Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.-
Ensures
Continuous
Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. -
Fulfills
Safety and
Regulatory
Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Managing
Resources
Effectively: -
Demonstrates
Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.-
Stewards
Organizational
Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.-
Makes
Data
Driven
Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Fostering
Innovation:-
Generates
New
Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.-
Applies
Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.-
Adapts to
Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.
Position
Qualifications:
Responsibilities:
Certifications :
Work
Experience :
Relevant
Work
Experience
Experience
Level :
Less than 1 year
Education : Associate's This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO.
Our vision: The world leader in advancing personalized health.
Our mission: personalizing the patient experience through our caring spirit and distinctive capabilities. Making Health Care Personal. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt University Medical Center. At VUMC, we place a priority on designing with and for our patients and families. We value collaboration, embrace continuous learning and discovery, and seek to be a place where everyone has the chance to thrive. We’re the largest private employer in Middle Tennessee, with a growing team and expanding footprint in towns and communities across the region. We employ more than 28,000 people who work in inpatient and outpatient clinical care, research, and graduate medical education as well as critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fund-raising, groundskeeping and facilities, and many more.
Our growing health system has more than 1,700 licensed hospital beds at: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Wilson County Hospital Vanderbilt Bedford Hospital Vanderbilt Tullahoma-Harton Hospital It’s also home to hundreds of outpatient clinic and surgical locations throughout the region. We serve our community with many unique and specialized services including the Level 1 Trauma Center, a highly experienced Transplant Center that does the most heart transplants in the world, a National Cancer Institute-designated Comprehensive Cancer Center, Lung Institute, Burn Center and many more. World-leading academic departments and centers make scientific discoveries, advance clinical care and train the next generation of health care professionals. Our robust research enterprise consistently ranks among the highest in the country as measured by peer-reviewed grant funding from the National Institutes of Health. We’re honored to be consistently considered among the nation’s best hospitals, including being nationally ranked in multiple medical specialties for treating the most complex conditions in adults and children by US News and World Report. Monroe Carell Jr. Children’s Hospital at Vanderbilt ranked as the No. 1 children’s hospital in the southeast in 2024. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at VUMC for professional growth, appreciation of benefits, and a sense of community and purpose. Join us in Making Health Care Personal.
