Administrative Services Assistant - Hybrid Nasville, TN

• The Division of Family Health and Wellness, within the Tennessee Department of Health, is seeking a contract Administrative Services Assistant 4 to support the following programmatic areas: Mortality Reduction Program, Child Fatality Review Program, Perinatal Regionalization, Perinatal Telehealth, and Rural Fetal and Infant Health Initiative (RFIHI).
• This position supports section operations, meetings, grant activities, purchasing, shipping, and travel coordination, and program coordination with staff, contractors, and community partners.
• Key Responsibilities: Provide administrative support for the Perinatal and Infant Section.
• Coordinate meetings, trainings, travel requests, and schedules for staff and partners.
• Support advisory committee and collaborative meetings, including scheduling, preparing materials, transcribing recordings, taking meeting minutes, and maintaining records.
• Assist with contracts, invoices, budgets, purchase requests, purchasing and shipping activities, and grant tracking.
• Maintain fiscal and administrative documentation in compliance with state and federal requirements.
• Coordinate invoice and payment processing with fiscal and contract staff.
• Prepare reports, correspondence, presentations, and meeting materials.
• Maintain organized electronic and hard-copy program files and records.
• Support stakeholder communication and community partnership activities.
• Handle confidential information in accordance with TDH policies.
• Support additional section projects and activities as assigned.

Minimum Requirements

• Graduation from an accredited college or university with an associate's or bachelor’s degree is required. At least two years of experience providing administrative, operational, or fiscal support is preferred.
• In-Office
• Requirements: New hires are required to report in person for onboarding. Hybrid work environment with periodic in-person meetings. Travel to the Nashville office will not be reimbursed.
• Typical working hours are
• M-F 8AM to 4:30PM CST, 37.5 hours per week.