Job detail

Admin Assistant 1 PR

LifeLink Foundation

#Nonprofit #Customer Service #Excel #Bilingual #Microsoft Word #Meeting Coordination #Confidential Information #Receptionist #Mail Handling

Quick overview

The Administrative Assistant 1 performs reception, administrative, and secretarial duties supporting general staff while exercising professional discretion with sensitive confidential information. Key duties include managing the front desk, providing clerical support, prioritizing and processing mail, ordering office supplies, and assisting departments with overflow work and meeting coordination.

Requirements summary

Candidates must have a high school diploma, with college classes or two years of related experience desired, alongside demonstrated above-average fully bilingual written and verbal communication skills. Essential attributes include the ability to take initiative, multi-task, meet deadlines, maintain a professional demeanor, and possess computer skills in Microsoft Office applications.

high schoolConfidentialityAdministrative SupportMeeting FacilitationMicrosoft WordCross TrainingTypingReceptionClerical SupportFaxingBilingual CommunicationMail ProcessingCopyingSecretarial DutiesTelephone ScreeningConference CallsOffice Supply Ordering

Job description

Join LifeLink — Join a Life Saving Team!

About LifeLink More than four decades ago, a visionary group of innovators, led by renowned nephrologist Dr. Dana Shires, made a life-changing commitment—to save lives through organ and tissue donation. From that bold beginning, LifeLink Foundation was established – founded with heart, purpose, and a mission that still guides us today.

What started as a nonprofit with big dreams has grown into a vision-driven organization of more than 700 dedicated professionals across west-central Florida, Georgia, parts of South Carolina, Puerto Rico, and the US Virgin Islands.

At LifeLink, we are united by our mission

To honor donors and save lives through organ and tissue donation.

Our vision remains clear

To maximize the gift of life while giving hope to donor families and transplant patients.

We are grounded in the values that shape our work and culture—Compassion. Excellence. Legacy. People. Quality.

If you’re inspired by purpose, driven by impact, and ready to help save and heal lives, LifeLink is the place for you.

What You’ll Do As an Administrative Assistant 1, you will directly contribute to LifeLink’s life-saving mission. Performs administrative, secretarial and reception duties in support of all general staff, exercising professional discretion with sensitive confidential information.

Key Responsibilities

SUMMARY

Performs reception, administrative and secretarial duties in support of all general staff, exercising professional discretion with sensitive confidential information.

Principal

Duties and Responsibilities

Provides confidential and professional response to guests, telephone contacts, and staff at all times.
Administers the front desk receptionist duties of with professional attitude and efficiency. Learns names and titles of all other divisional personnel in order to handle their inquiries and direct their calls with efficiency.
Provides clerical support to include all basic support functions (copying, faxing, typing, telephone screening and messaging, etc.) with appropriate follow through.
Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all ‘urgent’ or high priority mail or faxes upon receipt.