Job detail

Staffing & Scheduling Coordinator

FirstHealth of the Carolinas, Inc.

#Scheduling #Payroll #Staffing #SharePoint #Microsoft Office Suite #Microsoft Teams #Float Pool #Communication Skills #Timecard

Quick overview

The Staffing & Scheduling Coordinator is responsible for ensuring accurate payroll processing via ADP timecard edits and maintaining efficient daily operations by balancing schedules, addressing staffing gaps, and leading staffing huddles. This role also involves managing sick calls, coordinating Float Pool assignments, and performing quarterly reconciliation of worked hours.

Requirements summary

A Bachelor's Degree in communications, business, or a related field is preferred, alongside required proficiency in the Microsoft Office suite. Candidates must possess at least one year of experience in a fast-paced, multifaceted environment, with experience in healthcare scheduling systems like ShiftWizard and payroll systems like ADP being preferred.

bachelor degreeMultitaskingCommunication SkillsOrganizationSchedulingMicrosoft Office SuitePayrollStaffingData ReconciliationGap AnalysisSick Call ManagementAcuity AdjustmentSchedule BalancingTimecard EditsStaffing HuddlesFloat Pool Coordination

Job description

Overview

FirstHealth of the Carolinas is a nationally recognized health care system located in central North Carolina.
Comprised of four hospitals with more than 600 beds, the system also offers leading-edge heart care in the Reid Heart Center, the area’s only dedicated heart and vascular center.
Our growing health system has more than 6,200 employees serving in more than 75 locations throughout a 15-county service area.
In addition, FirstHealth has received numerous accolades for its patient care and outcomes, including recognitions from Healthgrades, U.S.
News & World Report, and Becker's Healthcare.
The Staffing & Scheduling Coordinator ensures accurate payroll, efficient scheduling, and seamless daily staffing.
Responsibilities include balancing schedules, addressing staffing gaps, leading huddles, managing sick calls, and collaborating with staff to meet departmental needs.
The role also involves quarterly reconciliation of worked hours and proactive planning to maintain smooth operations.

Responsibilities

Ensure accurate and timely payroll through ADP timecard edits and hold team members accountable for verification.
Open and balance schedules, address gaps, and plan for future staffing needs.
Manage daily staffing, including identifying coverage gaps, sending alerts, and leading staffing huddles.
Handle adjustments for acuity changes and sick calls, assign Float Pool staff, and coordinate with Charge Nurses for shift planning.
Track and report sick calls and perform quarterly reconciliation of worked hours for specific staff groups.

Qualifications

Bachelor's Degree in communications, business, or a related field preferred.
Proficiency with Microsoft Office suite of products required.
At least one year of experience in a fast-paced, multifaceted environment required.
Experience with healthcare scheduling systems (ShiftWizard) and payroll systems (ADP) preferred.
Familiarity with SharePoint and Microsoft Teams preferred.