Part-Time Medical Fax Management Clerk

Part-Time Medical Fax Management Clerk

Job summary

The Fax Management Clerk is responsible for organizing, reviewing, and processing incoming fax documents to ensure accurate and timely distribution within the organization. This role supports office efficiency by maintaining a clear and organized fax system and ensuring important documents are properly routed and documented.

Key responsibilities

• Review fax documents for completeness, accuracy, and relevance
• Sort and distribute faxes to appropriate departments or personnel
• Scan, upload, and index faxed documents into electronic systems (EHR/EMR or shared drives)
• Ensure proper labeling and documentation of all processed faxes
• Identify urgent or time-sensitive documents and prioritize accordingly
• Maintain confidentiality and comply with HIPAA and privacy regulations
• Communicate with staff regarding missing or unclear information on faxes
• Assist with basic administrative tasks as needed

Qualifications

• High school diploma or equivalent
• Previous administrative or clerical experience preferred
• Familiarity with office equipment (fax machines, scanners, copiers)
• Basic computer skills, including file management and data entry
• Experience with electronic medical records (EMR/EHR) systems is a plus

Skills & competencies

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to work independently with minimal supervision
• Strong communication skills
• Ability to handle sensitive information with discretion

Work environment

• Office or healthcare setting
• Primarily desk-based work involving computer and document handling

Schedule

• Temporary position
• Part-time (hours flexible based on organizational needs)
• May require consistent daily or weekly shifts to maintain workflow

Reports to

Office Manager

Position overview

This role is critical in keeping document workflows efficient and organized, ensuring that important communications are not delayed and that patient or business records remain accurate and up to date.

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