Medical Assistant - Barrington

SUMMARY

• Reports to the Ambulatory Clinical Manager and/or Practice Manager, or other assigned Supervisory personnel and under general supervision of the attending Licensed Independent Practitioner, and functions in accordance with established policies and procedures in an Ambulatory setting. All essential functions performed in this position reflect the age-specific needs of the geriatric, adult, adolescent, and pediatric patient. Fosters patient and family centered care and nursing services in accordance with the Brown University Health’s mission, vision, values, with consideration of the life span, including all developmental stages as well as cultural patterns. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done.
• The core
• Success
• Factors include: Instill Trust and Value Differences
• Patient and
• Community
• Focus and
• Collaborate
• RESPONSIBILITIES: pWorks effectively and respectfully at his/her highest capabilities and training.ppFollows the practice, clinic or office workflow protocols to maximize quality and efficiency.ppPerforms pre-visit planning by reviewing and updating the patient record prior to the appointment with recent test results, consults, correspondence, etc. and determines needed services based on practice protocols. Communicates point of care reminders to providers via the electronic medical record (EMR).ppGreets patients, performs registration check-in functions, answers phones, schedules patient appointments, obtains referrals and authorizations, processes forms, and performs discharge process.ppOversees patient financial process to ensure patient payments (co-payments, deductibles, self-pay) are obtained at time of service and are properly processed.ppVerifies that all necessary information is complete and accurate; demographics, referrals, authorizations, billing codes, diagnoses information, etc.ppProvides clerical support for the practice. Orients and serves as a resource to new employees regarding department policies and procedures.ppPrepares patients for examination and treatment in accordance to their clinic specific workflow protocol, by escorting from the waiting area to the exam room. Takes vital signs, weighs patients and records in patient chart. Enters in patient chief complaint, medication reconciliation, histories and other services as outlined in workflow protocol. Notes all patient health concerns into EMR. Record the patient pain score. Completes all questionnaires in the patient’s chart.ppEnsures effectively patient flow throughout the practice, clinic and office.ppReviews Health Maintenance and Chronic Illness services and performs/orders according to protocols and standing orders.ppPerforms testing procedures such as blood pressure, EKG, pulse oximetry, Hgb A1-C, glucose, urinalysis, urine hcg, rapid strep test, and other point of care tests.ppRecords allergy information medications, medical, surgical, and family histories in the patient chart. Initiates pharmacy benefits verification.ppAssists physician with physical examinations. Performs all procedures using aseptic techniques, following standard procedures.ppAssists provider with all physical examinations. Performs all procedures using aseptic techniques, following standard procedures.ppAdministers vaccines and places PPDs as per practice/clinic protocol.ppCompletes appropriate follow-up up work after visit including, but not limited to, ensuring all blood and specimens are properly labeled, recorded and sent to lab.ppFollows up to ensure all lab results are entered in the medical record. Tracks orders and results. Contacts patients for outreach and reminders for labs/orders. Updates EMR with status. Reports all abnormal lab results to physician or nurse immediately.ppFollows up on referrals for specialty care and/or other services. Tracks consult reports and ensures EMR is updated accordingly. Contacts patients for outreach and/or reminders for referrals.ppChecks for prescription refills pending.ppEnsures examination room is cleaned between each patient and set-up appropriately for next appointment.ppThoroughly explains programs, procedures and correct preparation for various tests and exams. Provides education to patients regarding the importance of coordination of care and the prudent use of emergency rooms when seeking care. Documents identified barriers.ppSchedules tests and follow-up appointments. Pre-registers patient for next visit. Verifies patient demographic and insurance information. Obtains prior authorizations as needed.ppMonitors and orders supplies and keeps room stocked. Cleans medical equipment. Reports broken or missing equipment to manager immediately. Ensures exam rooms are prepared for each patient. Checks expiration dates on medications and supplies, removes and reports expired medication to Practice or Clinic Management.ppAssists with administrative office duties. Mails reminders and other letters to patients.ppManages time effectively. Fills slow periods with activities to prepare for future needs. Minimizes non-productive time.ppMaintains quality assurance, safety, environmental, and infection control in accordance with established hospital department policies, procedures, and objectives.ppProtects and preserves the patient’s right to privacy and confidentiality.pMaintains a position attitude and actively engages in the team approach of caring for patients.ppSupports the goals and concepts of the patient centered medical home by demonstrating flexibility and willingness to change.ppPerforms other related duties as required.