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Provides high-level secretarial and administrative support to physicians and medical service line chiefs, ensuring efficient medical office operations. Responsibilities include transcribing medical reports, coordinating staff activities, and managing professional correspondence.
Requirements summary
Requires a high school diploma and 6-12 months of specialized medical secretarial training. Candidates must have 2-3 years of medical administrative experience and proficiency in various medical software systems.
high schoolprofessional certificateWord ProcessingSchedulingAdministrative SupportEditingDatabase ManagementProofreadingSpreadsheetsIDXOffice CoordinationMedical Office ProceduresTact and DiplomacyMedical TranscriptionPresentation GraphicsMedical SecretarialMedi-TechLynx
Job description
Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health?
CLICK HERE to apply through your Workday account.
Exemption Status: Non-Exempt Hiring Range: $17.43 - $31.37 Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations.
Schedule Details: Monday through Friday Scheduled Hours: 8:30am-5:00pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 6302 Comm Pediatrics Milford This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process.
Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities.
Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve.
We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other.
And everyone, in their own unique way, plays an important part, every day.
I.
Performs secretarial and administrative support services for assigned physicians/faculty/ medical service line chiefs where the work requires a thorough knowledge of medical office procedures and UMMHC business and academic administrative practices.
Duties involve interfaces with faculty; medical staff, patients, and various UMMHC administrative management and staff, which require considerable tact and diplomacy.
May coordinate associated medical office activities and assigned staff.
II.
Major Responsibilities: 1.
May perform duties to coordinate medical office activities and staff as assigned, to include training, and scheduling the work of assigned employees, recommending processing improvements and implementing new procedures, and monitoring employee performance.
2.
Transcribes medical reports for physicians from dictation.
Produces correspondence, reports, memos, etc. from dictation drafts, models, etc.
Proof reads/edits manuscripts, grant applications, academic and professional papers, and other material for appropriate grammar, spelling, format and style.
Benefits
Signing Bonus
3.
May attend meetings in capacity of recording secretary.
Distributes meeting agenda and minutes.
4.
May serve as coordinator of divisional residency, fellowship, clerkship, and/or graduate or undergraduate education programs.
5.
Composes, or selects standard form letters for physicians’ response to routine inquiries and procedures, such as back-to-work authorizations.
III.
Position Qualifications: License/Certification/Education: Required: 1.
High School diploma.
2.
6-12 months additional specialized medical secretarial/medical office training.
Experience/Skills: Required: 1.
2-3 years of medical secretarial/administrative support experience.
Software used: Word processing, spreadsheet, presentation graphics, database, Medi-Tech, IDX, Lynx, etc.
Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other.
Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind.
If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.
As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.
If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org.
We will make every effort to respond to your request for disability assistance as soon as possible.
At UMass Memorial Health, everyone is a caregiver.
No matter their responsibilities or title, every employee or “caregiver” fills an important role for our patients and their families every day.
Who is a caregiver?
It’s not just the person who delivers the care.
It’s all the people who make it work … and make it better.
Caregivers give everything that helps patients heal, from expertise to extra attention.
They give clean, comfortable rooms.
Fast, accurate answers.
And an easier, less stressful experience.
They give warm, reassuring smiles, and helping hands.
We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, our community and each other.
And everyone, in their own unique way, plays an important part, every day.
